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Export & Sharing
PDF Export

PDF Export

Export your transcripts to PDF format for sharing, filing, and archival. PDFs preserve exact formatting and can be viewed on any device.

How to Export PDF

  1. Open your transcript in the editor
  2. Go to File → Export as PDF
  3. Review or edit File name
  4. Click Export and wait for the download, or Cancel to stop without exporting

What's Included

Document Structure

The PDF export includes:

  • Cover page (if using a legal template)
  • Appearances (if configured)
  • Main transcript content
  • Certification page (if applicable)
  • Exhibit index (if exhibits are marked)

Formatting Preserved

PDF export preserves:

  • Exact layout - What you see is what you get
  • Fonts - Embedded for consistent display
  • Indentation - Precise spacing
  • Page breaks - As inserted
  • Headers/footers - If configured

PDF Features

Page Layout

Default page settings:

  • Size - Letter (8.5" x 11")
  • Margins - Standard court margins
  • Orientation - Portrait

Text Quality

  • High-resolution text
  • Searchable content
  • Copy-paste enabled

Security

PDFs are generated without:

  • Password protection
  • Print restrictions
  • Edit restrictions

You can add these in a PDF editor if needed.

Use Cases

Court Filing

PDFs are ideal for electronic filing:

  • Fixed format accepted by most courts
  • Cannot be accidentally edited
  • Professional appearance

Sharing with Parties

Send PDFs to attorneys and parties:

  • Universal viewing on any device
  • No special software needed
  • Formatting guaranteed

Archival

PDFs work well for long-term storage:

  • Format stability over time
  • Smaller file size than DOCX
  • Widely supported format

Before Exporting

Checklist

  • All edits complete
  • Track changes accepted/rejected
  • Speaker names assigned
  • Placeholders filled
  • Certification accurate

Preview First

Review your transcript in the editor to ensure formatting appears correct before exporting.

Troubleshooting

Export Taking Too Long

For long documents:

  • Export may take 30-60 seconds
  • Progress indicator shows status
  • Don't close browser during export

Formatting Issues

If formatting looks incorrect:

  1. Check editor formatting first
  2. Ensure correct template is selected
  3. Try exporting again

Download Problems

If download doesn't start:

  1. Check browser download settings
  2. Allow downloads from heydonna.law
  3. Disable popup blocker temporarily
  4. Try a different browser

File Won't Open

If the PDF won't open:

  1. Download again (file may be corrupted)
  2. Try a different PDF viewer
  3. Update your PDF reader
  4. Contact support if issue persists

Tips

Combine with DOCX

For important transcripts:

  1. Export both DOCX and PDF
  2. Keep DOCX as editable backup
  3. Use PDF for delivery and filing

Check Before Sending

Always open and review the PDF before sending:

  1. Verify all pages are present
  2. Check formatting is correct
  3. Confirm content is complete

File Naming

Choose the download name in the File name prompt before exporting from the toolbar or File menu. It starts with the project title; leaving it untouched preserves the existing default. DOCX, RTF and TXT exports have the same name step, with their existing audio-file-based defaults.

For an edited name, .pdf is added automatically (one trailing .pdf you type is removed first). Unsupported filename characters become underscores, and edited names are limited to 120 characters before the extension. An empty name shows an inline error. Cancel downloads nothing. The name affects only the downloaded file, not the project title, transcript, headers or footers.

Useful names include:

  • Case name or number
  • Date
  • Volume number (if applicable)

Example: Smith-v-Jones_2024-01-15_Vol1.pdf

DOCX ExportOverview