DOCX Export

Export your transcripts to Microsoft Word format (.docx) for editing, sharing with attorneys, or filing with courts that accept electronic documents.

How to Export DOCX

Open your transcript in the editor
Go to File → Export as DOCX
Review File name, which starts with the existing default, or enter a different name
Click Export and wait for the download, or Cancel to stop without exporting

The same name step appears for editor DOCX, RTF, PDF and TXT exports from the toolbar or File menu. DOCX, RTF and TXT default to the audio file name when available; PDF defaults to the project title. Leaving the field untouched preserves that default exactly.

For edited names, the format extension is added automatically; you may include it once yourself. Unsupported filename characters are replaced with underscores and edited names are limited to 120 characters before the extension. An empty name shows an error beside the field. Changing the download name does not change the project title, transcript content, headers or footers.

Export to Google Drive

Choose File → Export to Drive to save the same generated DOCX in the HeyDonna Exports folder in My Drive. HeyDonna creates this folder when needed; there is no folder picker. Every export creates a new file, even when the name already exists.

If Google Drive is not connected or needs reconnecting, HeyDonna opens the existing Google connection flow. After connecting, return to your transcript and choose Export to Drive again; it does not export automatically. A Saved to Google Drive. message confirms completion. If an export fails or times out, check Drive before retrying to avoid duplicate copies.

This option exports DOCX only. File → Export as DOCX still downloads locally, and remains available if Drive export fails.

What's Included

Document Structure

The DOCX export includes:

Cover page (if using a legal template)
Appearances (if configured)
Main transcript content
Certification page (if applicable)
Exhibit index (if exhibits are marked)

Formatting Preserved

The export preserves:

Text formatting - Bold, italic, underline
Indentation - Q/A and colloquy indents
Speaker labels - Proper formatting
Page breaks - Where inserted
Line spacing - As configured

Elements Converted

Some elements are converted for Word compatibility:

In HeyDonna	In DOCX
Timestamps	Hidden or removed
Word timing marks	Removed
Track changes	Optional inclusion

Sentence spacing

DOCX export adds a missing second ordinary space after recognized sentence endings (., ?, !) only when all four conditions hold:

This is a Legal project.
The active template explicitly selects two-space sentence spacing.
Your display settings have finished loading.
Autocorrect is explicitly on in Tools → Editor Settings → Autocorrect.

For example, Done. Next? Yes! Fine. becomes Done. Next? Yes! Fine. in the exported DOCX. Auto-Capitalize is independent: this correction adds spaces, not capitalization. If Autocorrect is off or unset, settings are still loading, the project is not legal, or the template does not explicitly select two spaces, export proceeds with sentence spacing unchanged.

The correction applies only to the exported copy, including the DOCX sent to Google Drive. It never changes the editor or stored transcript, and opening, importing, pasting, saving or reloading does not run this export correction. PDF and RTF use separate exports and are unaffected.

Existing two or more spaces, quoted endings, abbreviations and initials, decimals, ellipses, tabs, nonbreaking spaces, Q/A gaps and speaker-label spacing stay unchanged. Recognized legal citation and title forms such as 123 F. Supp. 456, U.S., S. Ct., p. 5, Mr. Smith and J. Smith are preserved; this is a conservative correction, not a general legal-citation parser. An uncertain boundary is left unchanged. Export also leaves a single space unchanged when the next character is a lowercase letter or digit, and preserves legal and reference abbreviations such as Fed. R. Civ. P. 30, Id. at 5, (2d Cir. 2001), St. Louis, Dist. Ct., Ave., Dept. and Jan. 5. These conservative export exclusions do not change typing-time Autocorrect. If the punctuation, intervening space or following character is marked as deleted, that boundary is left unchanged; deleted text is not removed to create a new sentence boundary. Formatting and comment marks are preserved in the export copy.

See Autocorrect settings and Find & Replace sentence spacing for corrections made while editing.

Template-Based Export

When a DOCX template is attached to a Legal project, the export populates your template rather than generating a generic document. Your template controls:

Cover page — Your firm's letterhead, case caption format, and court styling
Appearances section — Attorney/party listing in your preferred layout
Proceedings section — Where the transcript content is inserted (at the {{TRANSCRIPT}} placeholder in your template)
Certification page — Your signature block and certification language
Exhibit index — Your firm's index format

The system detects each section automatically from your template's structure. The proceedings section is always located by finding the {{TRANSCRIPT}} placeholder.

Learn how to upload your own template →

Section-Scoped Styles

Each section in the exported DOCX inherits the styles defined in the corresponding section of your uploaded template. This means:

The cover page uses your cover page's font, margins, and spacing
The proceedings section uses Normal style with your tab stops (0.5in, 1.0in, 1.5in)
Speaker labels and Q/A indentation follow your template's paragraph styles

The AI formatter applies styles section by section — so a cover page heading won't accidentally pick up the proceedings body style, and vice versa.

Line Numbers

DOCX exports include proper line numbers at the industry-standard 25 lines per page. Line spacing is set to 504 twips (double-spaced) to maintain this count consistently across pages.

Line numbers appear in the left margin and reset at the top of each page, following legal transcript standards.

Export Options

Track Changes

Include — Shows revision marks in Word (useful when sharing drafts with attorneys)
Exclude — Exports a clean document with all accepted changes applied (use for final delivery)

Template Sections

For Legal projects:

Cover page is included if present in your template
Certification appears at end
Placeholders ({{CASE_NAME}}, {{DATE}}, etc.) are filled with your project details

Formatting Tips

Before Export

Accept all track changes for a clean document
Review formatting in the editor first
Check speaker names are correct
Verify placeholders are filled

After Export

The exported DOCX can be:

Opened in Microsoft Word, Google Docs, or LibreOffice
Further edited if needed
Converted to PDF from Word
Printed with proper formatting

Troubleshooting

Export Taking Too Long

For long documents:

Export may take 10-30 seconds
A loading indicator shows progress
Don't close the browser during export

Formatting Issues

If formatting looks wrong in Word:

Check you're using a compatible Word version
Try opening in Google Docs as an alternative
Some complex formatting may need manual adjustment

Missing Sections

If sections are missing:

Ensure you're using a Legal project type
Check template is selected
Verify section content exists in editor

Download Not Starting

If the download doesn't begin:

Check browser download settings
Allow downloads from heydonna.law
Check popup blocker isn't interfering
Try a different browser

Word Compatibility

The DOCX export is compatible with:

Microsoft Word 2016 and later
Microsoft Word Online
Google Docs
LibreOffice Writer
Apple Pages