View Options
Customize how your transcript appears in the editor with these view options.
Speakers Panel
Open View → Speakers to manage speaker names (and roles in legal projects). With multiple diarized speakers and playable audio, rows offer Play for a 10–15 second voice sample and Go to turn for paused cursor/audio navigation. Single-speaker and document-only transcripts retain management without sample controls. See Speaker voice samples.
Whitespace Markers
Show or hide invisible characters like spaces, tabs, and paragraph marks. This helps you see exactly what's in your document.
Enabling Whitespace Markers
Keyboard Shortcut: Press Cmd+Shift+8 (Mac) or Ctrl+Shift+8 (Windows/Linux)
Menu: Go to View → Whitespace Markers
What You'll See
When whitespace markers are enabled:
| Character | Symbol | Description |
|---|---|---|
| Space | · | Dot between words |
| Tab | → | Arrow pointing right |
| Paragraph end | ¶ | Pilcrow symbol |
| Line break | ↵ | Return arrow |
Display Modes
Choose how whitespace markers are displayed:
- Minimal - Only shows paragraph marks (¶)
- All - Shows all whitespace characters
When to Use
Whitespace markers are helpful when:
- Formatting issues - Diagnosing unexpected spacing
- Template work - Ensuring proper indentation
- Pasting content - Seeing what was imported
- Training - Learning proper formatting conventions
Whitespace markers only affect what you see—they don't appear in exported documents.
Zoom Controls
Adjust the editor zoom level to fit your preference and screen size.
Keyboard Shortcuts
| Action | Mac | Windows |
|---|---|---|
| Zoom In | Cmd+= | Ctrl+= |
| Zoom Out | Cmd+- | Ctrl+- |
| Reset (100%) | Cmd+0 | Ctrl+0 |
| Fit Width | Cmd+Shift+W | Ctrl+Shift+W |
| Fit Page | Cmd+Shift+P | Ctrl+Shift+P |
Menu Access
Go to View → Zoom to access zoom options.
Zoom Presets
Choose from preset zoom levels:
- 50% - See more of the document
- 75% - Reduced size
- 100% - Default size
- 125% - Slightly larger
- 150% - Easier to read
Fit Modes
Two automatic fit modes adjust zoom based on your window:
- Fit Width - Scales so the page width fits your window
- Fit Page - Scales so the entire page fits in view
When to Use
- Large monitors - Use Fit Width for comfortable reading
- Proofreading - Zoom in (125-150%) for detail review
- Overview - Zoom out (50-75%) to see document structure
- Presentations - Fit Page when showing documents to others
Line Numbers
Show or hide line numbers in the left margin.
When acknowledgement, errata, or certificate sections share a page, or a Continuous section break is used, each numbered section uses its own line spacing on a grid anchored at the top of the page. An unnumbered section leaves a gap in the labels; the next numbered section does not restart at 1 or shift to fill that gap. Numbering restarts at the top of each new page.
If one page mixes line-number settings that Word cannot show together, the Export DOCX dialog shows a short “Line numbers may differ in Word.” note with the reason. The editor does not show a notification on load. You can keep editing and exporting; the Word export retains the template's numbering rather than reproducing unsupported mixed settings. The NY Standard Deposition export keeps its fixed 1–25 gutter and section-specific visibility.
For NY Standard Deposition, the same export-dialog note also appears when Errata line numbers, or acknowledgement line numbers after Errata, are enabled—even if their editor spacing matches. Word uses the template's trailing-section numbering instead. Acknowledgement before Errata and affected sections with numbering turned off do not trigger this template-specific notice.
Enabling Line Numbers
Go to View → Line Numbers to toggle line numbers on or off.
When to Use
Line numbers are useful for:
- Legal transcripts - Tracking specific testimony
- Review discussions - "See line 42"
- Quality control - Consistent reference points
Page View
Toggle the paginated view that shows page breaks.
Enabling Page View
Go to View → Page View to toggle between:
- Page View - Shows page breaks and margins (recommended for legal work)
- Continuous - Flows without page breaks
The Continuous view is different from a Continuous section break in the document. A Continuous section break keeps the following content on the same page and does not leave blank page-filling space when changed from a Page break. A separate template heading that starts a new page still keeps that page transition.
Page View is recommended for legal transcripts as it shows exactly how the document will print.
Focus Mode
Focus Mode hides the surrounding editor chrome so you can concentrate on the transcript. Toggle it with Ctrl+Alt+F (Windows/Linux) or Cmd+Alt+F (Mac). A small floating toolbar stays available while you work.
Focus Mode Toolbar
| Control | What it does |
|---|---|
| Comments (Toggle Comments) | Opens or closes the comments panel while in Focus Mode. |
| Add comment (Add comment to selected text) | Adds a comment on the text you have selected. Only shown if you can comment on the transcript. |
| Exit Focus Mode | Returns to the normal editor. |
- Toolbar position: while comments are open, the toolbar moves to the left (bottom-left of the screen) so it does not cover the comments panel.
- Empty selection: if you click Add comment without selecting text, the toolbar shows "Select text in the transcript before adding a comment."