DOCX Export

Export your transcripts to Microsoft Word format (.docx) for editing, sharing with attorneys, or filing with courts that accept electronic documents.

How to Export DOCX

1. Open your transcript in the editor
2. Go to File → Export as DOCX
3. Wait for the document to generate
4. The file downloads automatically

What's Included

Document Structure

The DOCX export includes:

• Cover page (if using a legal template)
• Appearances (if configured)
• Main transcript content
• Certification page (if applicable)
• Exhibit index (if exhibits are marked)

Formatting Preserved

The export preserves:

• Text formatting - Bold, italic, underline
• Indentation - Q/A and colloquy indents
• Speaker labels - Proper formatting
• Page breaks - Where inserted
• Line spacing - As configured

Elements Converted

Some elements are converted for Word compatibility:

Export Options

Track Changes

• Include - Shows revision marks in Word
• Exclude - Exports clean document with changes applied

Template Sections

For Legal projects:

• Cover page is included
• Certification appears at end
• Placeholders are filled with project data

Formatting Tips

Before Export

1. Accept all track changes for a clean document
2. Review formatting in the editor first
3. Check speaker names are correct
4. Verify placeholders are filled

After Export

The exported DOCX can be:

• Opened in Microsoft Word, Google Docs, or LibreOffice
• Further edited if needed
• Converted to PDF from Word
• Printed with proper formatting

Troubleshooting

Export Taking Too Long

For long documents:

• Export may take 10-30 seconds
• A loading indicator shows progress
• Don't close the browser during export

Formatting Issues

If formatting looks wrong in Word:

1. Check you're using a compatible Word version
2. Try opening in Google Docs as an alternative
3. Some complex formatting may need manual adjustment

Missing Sections

If sections are missing:

1. Ensure you're using a Legal project type
2. Check template is selected
3. Verify section content exists in editor

Download Not Starting

If the download doesn't begin:

1. Check browser download settings
2. Allow downloads from heydonna.chat
3. Check popup blocker isn't interfering
4. Try a different browser

Word Compatibility

The DOCX export is compatible with:

• Microsoft Word 2016 and later
• Microsoft Word Online
• Google Docs
• LibreOffice Writer
• Apple Pages

Best Practices

For Court Filing

1. Export as DOCX
2. Open in Word and verify formatting
3. Save as PDF from Word for filing
4. Keep DOCX as working copy

For Attorney Review

1. Export with track changes (if applicable)
2. Share the DOCX file
3. Attorneys can add comments in Word
4. Incorporate feedback in HeyDonna

For Archival

1. Export final version as DOCX
2. Also export as PDF
3. Store both versions
4. DOCX allows future editing if needed