Export Overview
HeyDonna allows you to export your completed transcripts in multiple formats suitable for filing, sharing, and archival.
Available Formats
| Format | Best For | Features |
|---|---|---|
| DOCX | Editing, filing | Editable, preserves formatting |
| Sharing, archival | Fixed layout, universal viewing | |
| TXT | Plain text needs | Simple text, no formatting |
How to Export
- Open your transcript in the editor
- Go to File → Export
- Select your desired format
- Choose export options (if available)
- Download the file
Before Exporting
Review Your Transcript
Before exporting, ensure:
- All edits are complete
- Speaker names are assigned
- Track changes are resolved (accepted/rejected)
- Spelling and grammar are checked
- Formatting is correct
Resolve Track Changes
If you have pending track changes:
- A warning appears when exporting
- Accept or reject all changes first
- Or export will use current visible state
Check Placeholders
For Legal projects:
- Verify all placeholders are filled
- Check case information is correct
- Review certification details
Export Options
DOCX Options
- Include Track Changes - Export with revision marks (if any remain)
- Apply Template - Use selected template formatting
PDF Options
- Page Size - Letter, Legal, A4
- Include Certification - Add reporter certification page
TXT Options
- Plain text only - No formatting preserved
- Line breaks - Match original line structure
Quick Export Tips
- Use DOCX for sharing drafts - Recipients can make comments
- Use PDF for final delivery - Prevents accidental edits
- Keep TXT for archives - Simple, long-term storage
Learn More
- DOCX Export - Detailed DOCX options
- PDF Export - PDF-specific features