Text Formatting

HeyDonna provides professional text formatting tools to help you create clean, properly styled transcripts.

Clear Formatting

Remove inline formatting from selected text while preserving important transcript elements.

Keyboard Shortcut

Press Cmd+\ (Mac) or Ctrl+\ (Windows/Linux) to clear formatting from selected text.

What Gets Cleared

• Bold text
• Italic text
• Underline
• Text color changes
• Highlight colors

What's Preserved

When you clear formatting, these important elements are kept intact:

• Speaker labels - The colored speaker marks remain
• Word timing data - Audio sync information is preserved
• Paragraph formatting - Indentation and alignment stay
• Block-level styling - Headers, quotes, etc.

When to Use

Clear Formatting is useful when:

• Pasting text from other applications
• Cleaning up imported content
• Removing accidental formatting
• Standardizing transcript appearance

Text Alignment

Control how text is aligned within paragraphs.

Alignment Options

Access alignment from Format → Align or use keyboard shortcuts:

When to Use Alignment

• Left (default) - Standard transcript text
• Center - Title pages, headers, page numbers
• Right - Rarely used in transcripts
• Justify - Full-width text blocks

Standard Formatting

Bold and Italic

When to Use

• Bold - Speaker labels, important terms, emphasis
• Italic - Foreign words, titles, emphasis

Tips for Consistent Formatting

1. Use templates - Start with a proper template for consistent styling
2. Let AI Format handle it - The Format tool applies proper court reporting styles
3. Clear before styling - Clear formatting before applying new styles
4. Check speaker labels - Ensure they're properly formatted before export